UNIQUE, MARION CITY PERFORMANCE REPORT--YEAR 2015

3-24-16

Greetings Marion Mayor, Council, City Manager and all—

MARION CONTINUES TO SHOW IOWA & THE NATION WHAT A MODERATELY GOOD CITY LOOKS LIKE

There Is Room For Improvement

Iowalive Closely Scrutinizes Marion, For That Reason

The contents of this unique Performance Report set a new standard for determining and reporting a city’s operating efficiency and waste.   The new standard is driven by Marion’s exceptionally high performing Public Services Department, that couldn’t be adequately reported with conventional operating efficiency and waste determination methods. 

After months of thought and analysis, Iowalive networkers determined the Public Services Department is operating well above its optimum operating efficiency level—and why it is

If it was a department in a business, it would be a big money maker—which can’t happen in the public sector.  Enter the need for optimum operating efficiency level.

The optimum operating efficiency level used herein, is similar to an optimum operating point, and is the best efficiency level an organization can ethically achieve with the funding, resources, processes, management, methods, materials etc. utilized.  When an organization exceeds its optimum efficiency level, there is a good reason for it.  Finding that good reason for Public Services was most difficult as it was complex, illusive and being done for the first time. 

It was finally determined, after laboriously eliminating everything else, the people in the Public Services Department are underpaid—by an average of 13% as shown in the following chart !!!   Business financial books can easily handle this profitable situation.  Public books and conventional operating efficiency and waste determining methods can’t handle it very well at all.  Ethics handles it very well!! 

It is as unethical to underpay as it is to overpay people, for goods and services produced.  Unfortunately, in the public sector, it is far more common to overpay—as shown in the following chart and table. 

1 MARION CITY ORGANIZATION IS UNDERPAID 13%—7 ARE AS MUCH OR MORE OVERPAID

Chart is prepared from numbers in the table below.

Anyone claiming to have better numbers is asked to provide them.

  

MARION CAN IMPROVE  CITY  GOVERNMENT PERFORMANCE & REDUCE WASTE BY:

Increasing Optimum Efficiency Conditions And Levels, and Meeting Them

Closing The Gap Between Pay and Performance

Adopting And Using Effective Performance Measures

PUBLIC SERVICES IS OPERATING SO FAR ABOVE OPTIMUM EFFICIENCY ITS BUDGET WAS REMOVED FROM COMPOSITE WASTE CALCULATIONS TO OBTAIN THE $1,910,596 VALUE, WHICH NEARLY EQUALS THE SUM OF DEPARTMENT WASTED VALUES OF  $1,966,899, SHOWN BELOW.  Source:  Iowalive  2-4-16

ORGANIZATION

1-1-10 to 3-1-10 OP. EFFICIENCY

3-1-10 to 3-1-11 OP. EFFICIENCY

3-1-11 to 3-1-12 OP. EFFICIENCY

3-1-11 to 3-1-13 OP. EFFICIENCY

3-1-11 to 3-1-14 OP. EFFICIENCY

3-1-11 to 3-1-15 OP. EFFICIENCY

3-1-15 to 3-1-16 OP. EFFICIENCY

OPTIMUM 2015 OP. EFFICIENCY

OPTIMUM MINUS ACTUAL OP. EFFICIENCY=% WASTE

BUDGET

$ WASTED

MARION COMPOSITE

42%

44%

42%

40%

43%

45%

43.5%

53.0%

9.5%

$20,111,540

$1,910,596

 

2009

2010

2011

2012

2013

2014

2015

2015

2015

2015

2015

PUBLIC SERVICES, ROAD USE FUND

60%

63%

66%

66%

67%

67%

68%

55%

-13.0%

$3,374,291

$0

LIBRARY

60%

62%

65%

66%

67%

66%

62%

64%

2.0%

$1,770,933

$35,419

CITY MANAGER

41%

45%

49%

52%

51%

54%

56%

59%

3.0%

$551,227

$16,537

LEGAL SERVICES

21%

24%

31%

34%

34%

34%

36%

40%

4.0%

$1,640,858

$65,634

PARKS DEPT.

27%

32%

34%

34%

34%

34%

33%

40%

7.0%

$342,220

$23,955

FIRE DEPT.

31%

33%

35%

36%

36%

37%

39%

47%

8.0%

$3,326,942

$266,155

BUILDING INSPECTION

44%

41%

42%

43%

42%

41%

42%

54%

12.0%

$804,328

$96,519

POLICE DEPT.

32%

31%

34%

33%

34%

35%

37%

50%

13.0%

$622,564

$80,933

FINANCE DEPT.

32%

30%

34%

37%

37%

38%

34%

50%

16.0%

$6,184,076

$989,452

CIVIL SERVICE COMM.

20%

20%

20%

23%

23%

22%

24%

40%

16.0%

$310,292

$49,647

CITY HALL

22%

20%

21%

23%

25%

25%

22%

44%

22.0%

$14,250

$3,135

ENGINEERING

40%

36%

34%

33%

33%

34%

31%

55%

24.0%

$187,465

$44,992

LEGISLATIVE

12%

17%

17%

16%

15%

14%

15%

42%

27.0%

$519,427

$140,245

PLANNING AND DEVELOP.

11%

10%

10%

10%

10%

10%

10%

51%

41.0%

$462,667

$189,693

Operating Efficiency Derivation Methods are Described on:  http://www.iowalive.net/deriveopeff.htm  

$20,111,540

$1,966,899

Anyone Claiming to Have Better Numbers is Asked to Provide Them, Along With Derivation Methods Used.

It is noteworthy, and deeply appreciated, the Marion City Manager has been very cooperative in providing Iowalive with data requested.  He has accepted Iowalive’s tables and charts etc.  And he is operating very close to his optimum operating efficiency level—which is no accident!!!

Previous Marion city government operating efficiencies were derived and posted on the following websites. 

http://www.iowalive.net/marioncityperformancereview.htm  2011-2012

http://www.iowalive.net/handout%20at%20marion%20council%20meeting.htm  3-3-11

http://www.iowalive.net/northlibertyperformance.htm  3-28-14

Sincerely,

Iowalive     A growing network of volunteer citizens and professionals for improving Iowa