MARION, IOWA  CITY PERFORMANCE REPORT--YEAR 2016

5-2-17

Greetings Marion Mayor, Council, City Manager, Cedar Rapids Council and all—

Iowalive expects Marion, Iowa to become the most efficiently operated city in the State.  For that reason, Iowalive net workers prepare and post annual city performance reports for officials to see and evaluate.   For example, the unique 2015 Report is posted on website:  http://www.iowalive.net/uniquemarionperfreport.htm  The 2016 report herein announces a new step the City Manager has  taken to further improve city performance. 

New World's Logos.NET software recently purchased by Marion for $600,000 is expected to easily pay for itself within 8 years.  It is built on the latest Microsoft technology with a familiar look and feel, for  easier transition to the new system.  Iowalive estimates it will improve city operating efficiency by at least 3% within 3 years, which when achieved would provide an earlier than expected payback. 

New World is providing the City of Marion with a partial full suite of Logos.NET software including Financial Management, Community Development, Payroll and Human Resources. Because the solution is built from the ground up on the Microsoft.NET platform and does not require significant customizations, anyone familiar with Microsoft Office® can quickly learn how to use the software. It offers an added bonus of integration between Logos.NET and the Microsoft applications employees use every day, including Excel®. This improves reporting, analytics and access to financial information for managers, employees and citizens.

The system is expected to yield results in many areas, including integration of finance and payroll functions, as well as eliminating opportunities for human error.  Moving to a single platform for various city functions will reduce staff time dedicated to basic functions and allow for other tasks, such as efficiency improvement, to be completed within existing staffing models.

MARION CONTINUES TO SHOW IOWA & THE NATION WHAT A MODERATELY GOOD CITY LOOKS LIKE

The contents of this Performance Report continue the new standard for determining and reporting a city’s operating efficiency and waste.   As for last year, the new standard is driven by Marion’s exceptionally high performing Public Services Department, that couldn’t be adequately reported with conventional operating efficiency and waste determination methods.   This created the need for the optimum operating efficiency level.

The optimum operating efficiency level used herein, is similar to an optimum operating point, and is the best efficiency level an organization can ethically achieve with the funding, resources, processes, management, methods, materials etc. utilized.  When an organization exceeds its optimum efficiency level, there is a valid reason for it.  That valid reason for Public Services was found and is used herein, as  before. 

The people in the Public Services Department are underpaid—by an average of 13% as shown in the following chart !!!   That is why they are exceeding the optimum operating efficiency level.   Business financial books can easily handle and tout this profitable situation.  Public books and conventional operating efficiency and waste determining methods can’t handle it very well at all.  Ethics handles it very well!! 

It is as unethical to underpay as it is to overpay people, for goods and services produced.  Unfortunately, in the public sector, it is far more common to overpay—as shown by the brown trends in the following chart and table. 

The Marion Library is very good but its employees are not underpaid.

1 MARION CITY ORGANIZATION IS UNDERPAID 13%

Following chart is prepared from numbers in the table below.

Anyone claiming to have better numbers is asked to provide them.

 

MARION’S OPERATING EFFICIENCY FAILED TO IMPROVE FOR THE PAST 2 YEARS

It Can Improve by:

Increasing Optimum Efficiency Conditions And Levels, and Meeting Them

Closing The Gap Between Pay and Performance 

Effectively Using the New Software.

PUBLIC SERVICES IS OPERATING SO FAR ABOVE OPTIMUM EFFICIENCY ITS BUDGET WAS REMOVED FROM COMPOSITE WASTE CALCULATIONS.   TO BE A BEST IN CLASS PERFORMANCE CITY, MARION SHOULD  RAISE ITS AVERAGE, OPTIMUM COMPOSITE OPERATING EFFICIENCY TO 59%--AND IT'S AVERAGE COMPOSITE  OPERATING EFFICIENCY TO ABOUT 53%.   Source:  Iowalive  3-24-17

ORGANIZATION

3-1-10 to 3-1-11 OP. EFFICIENCY

3-1-11 to 3-1-12 OP. EFFICIENCY

3-1-11 to 3-1-13 OP. EFFICIENCY

3-1-11 to 3-1-14 OP. EFFICIENCY

3-1-11 to 3-1-15 OP. EFFICIENCY

3-1-15 to 3-1-16 OP. EFFICIENCY

3-1-16 to 3-1-17 OP. EFFICIENCY

OPTIMUM 16-17 OP. EFFICIENCY

OPTIMUM MINUS ACTUAL OP. EFFICIENCY=% WASTE

BUDGET 2016-2017

$ WASTED 2016-2017 (Compared to Optimum Efficiency)

$ WASTED 2016-2017 (Compared to 100%  Efficiency)

MARION COMPOSITE

44%

42%

40%

43%

45%

43.5%

43.4%

53.0%

9.7%

$24,203,784

$2,335,665

$13,711,444

PUBLIC SERVICES, ROAD USE FUND

63%

66%

66%

67%

67%

68%

68%

55%

-13.0%

$3,912,422

$0

$1,251,975.04

LIBRARY

62%

65%

66%

67%

66%

62%

60%

64%

2.0%

$2,015,512

$40,310

$806,204.80

CITY MANAGER

45%

49%

52%

51%

54%

56%

56%

59%

3.0%

$680,746

$20,422

$299,528.24

BUILDING INSPECTION

41%

42%

43%

42%

41%

42%

43%

54%

12.0%

$975,898

$117,108

$556,261.86

FIRE DEPT.

33%

35%

36%

36%

37%

39%

41%

47%

8.0%

$4,249,166

$339,933

$2,507,007.94

POLICE DEPT.

31%

34%

33%

34%

35%

37%

39%

50%

13.0%

$676,379

$87,929

$412,591.19

LEGAL SERVICES

24%

31%

34%

34%

34%

36%

37%

40%

4.0%

$1,890,440

$75,618

$1,190,977.20

FINANCE DEPT.

30%

34%

37%

37%

38%

34%

35%

50%

16.0%

$7,530,385

$1,204,862

$4,894,750.25

PARKS DEPT.

32%

34%

34%

34%

34%

33%

34%

40%

7.0%

$413,093

$28,917

$272,641.38

ENGINEERING

36%

34%

33%

33%

34%

31%

31%

55%

24.0%

$214,671

$51,521

$148,122.99

CIVIL SERVICE COMM.

20%

20%

23%

23%

22%

24%

24%

40%

16.0%

$475,549

$76,088

$361,417.24

CITY HALL

20%

21%

23%

25%

25%

22%

22%

44%

22.0%

$14,650

$3,223

$11,427.00

LEGISLATIVE

17%

17%

16%

15%

14%

15%

15%

42%

27.0%

$592,966

$160,101

$504,021.10

PLANNING AND DEVELOP.

10%

10%

10%

10%

10%

10%

10%

51%

41.0%

$561,907

$230,382

$505,716.30

Operating Efficiency Derivation Methods are Described on:  http://www.iowalive.net/deriveopeff.htm  

$24,203,784

$2,335,665

$13,711,444

Anyone Claiming to Have Better Numbers is Asked to Provide Them, Along With Derivation Methods Used.

 

 

It is noteworthy, and deeply appreciated, the Marion City Manager has been very cooperative in providing Iowalive with data requested.  He has accepted Iowalive’s tables and charts etc.  And he is operating very close to his optimum operating efficiency level—which is no accident!!!

Marion is Operating at 43.4% EFFICIENCY, Which Is 11% Better Than Cedar Rapids at 39%

CEDAR RAPIDS MAYOR CORBETT WANTS TO BE GOVERNOR!  “BEYOND PROMISES”—CORBETT’S POOR PERFORMANCE!

Previous Marion city government operating efficiencies were derived and posted on the following websites. 

http://www.iowalive.net/marioncityperformancereview.htm  2011-2012

http://www.iowalive.net/handout%20at%20marion%20council%20meeting.htm  3-3-11

http://www.iowalive.net/northlibertyperformance.htm  3-28-14

http://www.iowalive.net/uniquemarionperfreport.htm  3-24-16

Sincerely,

Iowalive     A growing network of volunteer citizens and professionals for improving Iowa